Online booking for trekking centres, without the registration form.
Holiday visitors want to pick a ride, pay and turn up. Most riding school software makes them register, fill in a rider profile and wait to be approved first. Ours lets them book a trek in a few minutes, and your weight, height and age limits are still checked on every booking.
Book a Free Demo See PricingBuilt for yards where most riders only visit once.
A riding school knows its customers. They come every week, so a full registration form and a quick check by the office makes sense. A trekking centre is different. Your next booking is a family in a holiday cottage down the road, looking at their phones over breakfast and wondering what to do tomorrow.
Ask that family to create an account, confirm an email, fill in a profile for each rider and then wait for approval, and a lot of them give up. They ring you while you’re out on a ride, or they book something else instead.
General tour and activity booking websites fix the speed, but they know nothing about horses. They won’t stop a rider who is over your weight limit from booking, they don’t track how much work each horse has done, and they often take a booking fee or commission from every visitor.
Equestrian Systems gives you both: a quick booking for the visitor, and a proper equestrian system behind it for you.
Booked in a few minutes
With Express booking, visitors choose a ride, give an email address and a few details about who is riding, and pay. No registration form and no waiting for the office to approve them.
Weight, height and age limits
Set limits for each ride. Anyone who doesn’t meet them can’t book, and they’re told why, so the awkward conversation doesn’t happen on the yard in front of the rest of the group.
Paid when they book
Nobody gets a place without paying, so there is no money to chase and far less reason for people not to turn up. Bookings are confirmed straight away with a receipt.
A link you can share anywhere
Every ride has a booking link. Put it on Facebook, on your website, or send it to local campsites, holiday parks, hotels and the tourist information centre. Whoever taps it sees what’s free and can book there and then.
Horses matched to riders
See who is coming before they arrive and allocate a suitable horse. Working hours and rest days are tracked for you, so no horse quietly does three treks too many in a busy week.
Gift vouchers and extras
Sell gift vouchers online all year round, which is handy for the quieter months, and offer optional extras at checkout. More about the online shop →
How a visitor books a trek
- They find your ride. On your calendar, or from a link on your website, your Facebook page or the noticeboard at the campsite.
- They tell you who’s riding. An email address and a few short questions. You choose what to ask, and each ride only asks for what it needs, such as a date of birth for a ride with an age limit.
- They pay online. The booking is confirmed straight away and they get a receipt by email.
- You see it on your calendar. You get the usual new booking notification, and when the ride is full it stops taking bookings.
How it compares
The two usual choices for a trekking centre, and where we fit.
| Equestrian Systems | General tour booking sites | Typical riding school software | |
|---|---|---|---|
| One-off visitors can book quickly | Yes no registration form |
Yes | Rarely full registration first |
| Weight, height and age limits checked at booking | Yes | No a note in the description at best |
Usually |
| Horse allocation and working hours | Yes | No | Yes |
| Licensing records and incident reports | Yes | No | Yes |
| Booking fees charged to your visitors | None | Often a fee or commission per booking |
Often £1 or more per rider |
| Support | A person who knows your yard | Help desk | Help desk |
A general picture based on what centres tell us when they get in touch. Always check the details with any provider you’re considering.
Everything else a licensed yard needs
A trekking centre is licensed and inspected like any other yard that hires out horses, so the paperwork doesn’t go away just because your riders are on holiday. The same system that takes the bookings also keeps the records:
- Horse records and working hours, ready for your licensing inspection
- Incident reports stored safely, with witness details
- Staff rota and task list, so everyone knows who is leading which ride
- Income reports that show what you’ve taken without adding up a diary
- Waiting lists, promo codes and refunds all built in
Run lessons or livery as well?
Plenty of trekking centres also teach, and plenty of riding schools run hacks and beach rides for visitors in the summer. You don’t need two systems. Express booking only applies to the rides you switch it on for. Your regular lessons, courses and clubs and livery carry on with full rider registration, exactly as you’d expect.
And when a holiday visitor turns out to live twenty minutes away and wants to come back for lessons, there is nothing to start again. They complete their profile and book like any other customer.
Simple pricing, no booking fees
A fixed monthly fee on a rolling monthly contract. No setup fee, no booking fees for you or your visitors, and nothing added to your card fees. Card payments cost from 1% + 10p. Plans with online booking start at £100 a month, and the first 30 days are free. See full pricing →
We set it up with you on a call, around how your yard already works, and most centres are live within a week.
“The system is bespoke and understands how a centre works in reality, rather than just a generic one size fits all system.”
Country Treks, Kidderminster“Good for registering clients prior to riding. Good website, enquiry form is most helpful. You are approachable and flexible — for example, we don’t use the whole system.”
Bryngwyn Riding Centre, KingtonQuestions trekking centres ask us
Do visitors have to create an account before they can book?
Not in the usual sense. With Express booking they give an email address and a few details about who is riding, then pay. There is no registration form to fill in first and no waiting for you to approve them.
Can I still enforce a weight limit?
Yes. Age, height and weight limits are checked when someone books. If a rider doesn’t meet the limits for a ride they can’t book it, and they’re told why. More on setting a weight limit policy →
Can one person book for the whole family?
Yes. One person can book and pay for everyone in their party in one go, adding each rider’s details as they book.
Do you charge booking fees or add to the card fees?
No. You pay a fixed monthly fee and the card payment fee, which starts at 1% + 10p. We don’t add a booking fee for your visitors and we don’t add anything to the card fees. See how the fees compare →
We only take bookings by phone at the moment. Is it hard to change?
No. We set the system up with you, and you can start with just one or two rides online and keep the phone for everything else. Most centres add more once they see the bookings arriving on their own.
We’re not very technical. Will we cope?
Yes. Most of our customers would say the same about themselves. If you get stuck you ring or message Jack, who built the system and answers the phone himself.
Want your treks to fill themselves?
Book a free demo and we’ll show you how a visitor would book a ride at your centre. No pressure, no jargon, just a straightforward conversation.
Book a Free Demo See Pricing